Basics On Calculating Your Space Requirements
It is crucial to consider how much space your small business requires. Your employees need a place that encourages productivity, focus, and collaboration. In addition, customers, clients, and business partners might be invited to meetings and presentations depending on the type of business.
When you are looking for potential locations, the most important question is: How much office space do I actually need? For the most important considerations when calculating the optimal amount of office space, read on.
Layout
Your office structure will impact how much space you require. Because traditional, closed-off offices and cubicles take up more space than open-space layouts. Consider the type of business that you run and how it will benefit from an office environment. Is there a lot of creativity and collaboration? An open layout may be a good idea if this is the case. Do you have a lot of client interaction (e.g., in a law firm or financial planning firm)? If so, you will need a more closed-door environment. You want your office to feel welcoming and comfortable, no matter what route you take.
The number of employees
It is a good rule of thumb to calculate 250 square feet per person to get an idea of how much office space you will need. For example, if you have ten employees, that means you will need at least 2,500 square feet.
Knowing how many people will share an open space and how many will have their own office space will make it easier to calculate the cost. Online office space calculators are available. Experts recommend that workers share a minimum of 125-150 square feet. This is especially true for those who work in call centers. A 400-square-foot office will provide enough space for managers to have privacy and larger spaces. If you have flex-time employees, don't forget to consider whether multiple employees can share a desk/area.
Areas Not for Work
You will likely need to provide break areas or closed areas for meetings, in addition to the place where people work. Consider whether you will need a break area, conference room, or kitchen, as well as supplies/file/copy areas. Is your office space going to need its own bathroom, or is the one in the hallway sufficient?
Your Budget
Ask your agent to break down the cost per square foot when you are looking at possible spaces. This will allow you to compare apples to apples. You should also consider the location of the building, its accessibility to public transport, parking availability, and overall design and feel.
What Your Future Requires
Most office spaces require you to sign an agreement for office leasing. It doesn't matter if your lease expires in three years or five; it is a good idea to plan ahead. This will ensure that you don't outgrow the space. In addition, you should choose an office that is 10-20% larger than your current needs. This will allow you to add staff as needed.
Start by assessing the space you need in order to lease office space. It's a smart idea to establish a baseline of square footage so that you can find the right space for your company.
