Why Choose Us For Your Coworking Management

Administrative Operations

From your billing procedure to provide quick, accurate, and error-free cash flow administration. We can Facilitate meeting rooms bookings and incorporate all systems like door access, WiFi, accounting, and more, to improve operational efficiency.

Delivering The Best Digital Experience

We can enhance customer satisfaction by providing your members fast and easy access to your space and assistance via the branded web, tablet, and mobile apps have. We allow them to book a room, discover a How-to guide, reach out to other members, and more.

We Assemble Data-Driven Decisions

We keep track of your key business metrics with automatically generated reports. Report on essential metrics such as revenue, billing, occupancy, and utilization. Utilize the data to identify critical problems on time and improve your performance.

We Manage Leads And Opportunities

• We analyze a list of all leads and smoothly transform them into customers.

• We develop custom prospect channels to track the progress of your deals.

• We view pipeline earnings counted on top of the predicted revenue.

We Provide Fast And Easy Access To Member And Company Information

• You can get a quick view of a company’s balance and invoice statuses.

• You can access company-related documents and agreements.

• We can control and add memberships and one-off purchases.

• You can click-through to the office location on the floor plan.

We Can Track Issues

• We can enable members to submit issue requests on the go.

• We can track open and resolve issues.

• We can assign issues to different team members.

We Can Manage Guests

• We can allow members to invite guests from the member portal.

• We can see a list of all guests for the day.

• We can run guest reports.

We Save You Time By Managing Your Billing Process

• We generate invoices, set up automated invoicing, or do your monthly bill processing.

• We make sure invoices are received – and choose who should receive invoices and we can automate the process of sending them.

• We can collect online payments we collect online payments via CC or ACH (Direct Debit), bringing down the time (and cost) to charge members.

• We can send overdue reminders and payment failure notifications automatically. Configure precise (and customized) automatic receipts showing members a breakdown of their purchases.

We Can Help You Scale With Billing Multi-location Support

• We can spend the same effort you were spending when you had just 1 location by invoicing other billing entities from a single officer account.

• We can save you time and leave no room for error by having to update multiple accounting and payment accounts. Connect each of them to separate (or multiple) locations.

• We can access data and information in all (or separate) places to get the information you need to grow.

• We can assure the consistency of the invoicing understanding of your members by using invoice and notification templates and using them across numerous offices.

We Can Connect To Different Accounting Integrations

• We can retain up-to-date accounting documents with a real-time, two-way connection between your coworking office financials and the accounting system.

• We can make invoices issued by us to be populated with the next open invoice number, making certain that you or our accounting team maintain your current functioning procedure and don’t encounter an abrupt education curve.

We Improve The Invoicing Experience For Your Customers

• We can keep a constant and professional look through every stage of the experience. We can customize the look and feel of your invoice templates, system notifications, emails, and payment receipts.

• We can authorize members to access all items billing from the members portal – revising billing attributes, paying, or accessing invoices is directly one click away for them.

We Provide Effortless Booking For You And Your Members

We can allow your members to discover and book the ideal room based on area, amenities, size, and more additional criteria.

• We can provide multi-location support.

• We can provide state-of-the-art search options.

• We can provide Android and iOS mobile apps.

• We can provide a meeting room tablet app.

We Can Provide Visual Floorplan Bookings

We can help visualize your floorplan with interactive space maps that your customers can use to reserve spaces, desks, and other resources. The floorplan booking allows your customers to effortlessly see when specific resources are open during the day.

• We can identify your building and floor to see all open resources in that area.

• We can effortlessly see the desks and spaces that have already been reserved.

• We can verify your booking area by choosing an open space on the floor plan.

We Can Expand Your Meeting Rooms Monetization And Usage

• We can set minimum booking charge slots.

• We can set custom cancelation charges.

• We can set rate discounts for active members.

• We can set business to non-business hour pricing.

• We can set bundle complimentary credits with coworking plans.

We Can Set Rules for Meeting Room Booking And Cancellation

we can set authorizations for how, when, and by whom a meeting room can be reserved and specify your own cancelation policies. Switch it up for every space, level, or location.

• We can set maximum booking duration.

• We can set back-to-back bookings.

• We can set recurring bookings.

• We can set tentative bookings.

• We can set booking cancelation policies.

• We can set active vs non-active member bookings.

We Can Provide Detailed Usage Analytics For Every Meeting Room

We can provide real-time data on key KPIs that will allow you to uncover meeting room use. Rely on data to come up with ideas on how to improve meeting room utilization, so you can have happier members and more revenue.

• We can see the utilization percentage.

• We can set the booking hours.

• We can see the average booking durations.

We Can Use Meeting Room Schedules At The Door Of Each Room

We can highlight meeting space availability with visible room status.

• We can confirm that each meeting took place with check-ins. If nobody shows up after a set amount of time, the room unbooks itself.

• We can set smart work hours: Display screens dim during hours no one is around.

• We can lockdown the display: Keep the app on screen and prevent unintended use.

We Can Grow Meeting Room Usage With Public Bookings

Expose your meeting rooms live availability to the public and allow non-members to book a room. Define how and when they should be billed to eliminate risks.

• We can set the custom purchase flows.

• We can set the custom non-member pricing.

• We can set the setup booking approval flows.

• We can define custom cancelation charges.

• We can gather contact details on booking sign-up.

We Can Connect Partners, Vendors, And Restaurants To Your Marketplace

The marketplace allows you to add custom stores into a digital marketplace. Occupiers can easily view these stores through the member portal to purchase goods and services.

• We can create branded storefronts for your occupiers to browse.

• We can categorize goods and group similar products.

• We can create additional revenue streams by connecting occupiers in a digital marketplace.

• We can create minimum ordering limits for vendors to provide adequate prep time for the order.

We Can Manage Orders Through The Mobile App And Member Portal

Members can use the marketplace to find and purchase their favorite food, drinks, or services through the member portal or mobile app.

• We can provide iOS and Android mobile app ordering.

• We can easily add food orders onto an existing meeting room booking.

• We can provide a detailed checkout page and Summary after each order.

We Can Improve Visibility Of Members And Companies

• We can allow coworking members to include key information about themselves such as domain expertise, social profiles, contact details.

• We can expose coworking members and companies (if they choose to be exposed). Allow for a quick search based on any type of profile info or specific skills (such as marketing, accounting, etc.)

• We can add the privacy options that are available and allow members to hide bits of their profile or completely remove their visibility.

We Can Nurture Relationships With Online Collaboration

• We can use dashboards that expose timeline posts, show what’s new and upcoming today, and highlight upcoming events (RSVP included).

• We can enable real-time collaboration with in-app messages or use integration with Slack to allow members to start a chat with 1 click.

We Can Promote Community Events And Benefits

• We can create events with ease and allow members to RSVP to measure interest. Using integrations to automatically push events you’ve created to multiple platforms such as Facebook and Eventbrite.

• We can showcase the benefits and extras you’ve secured for your community.

We Can Make Log-In And Username Management Easy, Secure, And Fast With Single Sign-On

We enable your members to log in to the Member Portal and Member Apps using a single SSO provider. Supporting all major providers (Okta, Google’s GSuite, Office365, and more). The benefits of using Single Sign-On include:

• Your members need to remember fewer passwords and can just use their enterprise credentials.

• Username and password management becomes easier for admins.

• Security risks are reduced for you, your members, and your partners.

• Member onboarding and offboarding become faster and easier.

We Can Provide Fully Customizable, Secure, And Reliable Apps

The app is highly customizable to fit your selections and the needs of your members. Both the web and mobile apps allow for a ton of customization, including options enabling you to:

• We can choose which features are available to your members.

• We can add your logo, change themes including fonts and colors.

• We can experiment with layouts.

• We can build your own features and pages.

All apps (web, mobile, and tablet) use the highest security infrastructure.

We Can Provide Members Mobile App

A mobile app, available on iOS and Android. Enables your customers to self-service, engage with your space and community, and access a variety of amenities and benefits. It comes with push notifications so your members never miss an important update. The app can enable your customers to:

• They can fully experience your brand – your logo, your colors, your content.

• They can browse, filter, and book meeting rooms and other resources fast and easily.

• They can gain access to the space with Mobile Door Access inside the app.

• They can find how-to guides such as printer setup, house rules, etc.

• They can access invoices and submit tickets.

We Can Provide A Member Portal Web App

We can provide an app that enables your clients to self-service, engage with your space and community and access a variety of amenities and benefits. The Member Portal is also mobile-friendly. The Portal enables your customers to:

• We can let clients fully experience your brand – your logo, your colors, your content, your domain (i.e. the web portal can be accessible on members.yourspace.com)

• They can browse, filter, and book meeting rooms and other resources fast and easily.

• They can access and download invoices, update payment details, control memberships.

• They can access all community and collaboration features including member directory, messages, posts, events, and more.

• They can browse and buy additional services from your online store in the member portal.

We Can Provide A Reception Tablet App

We can provide an app that fully automates and streamlines the member check-in and visitor management process. It reduces waiting time and improves customer satisfaction. Gives you convenient visibility on who’s in your space and when. Use the reception tablet app to:

• We can collect visitor information on entry.

• We can enable member check-in and check-out.

• We provide Use contactless sign-in.

• We can sync member check-ins with their day-passes plan.

• We can have visibility on who’s in your space and when.

• We can notify members when their guests arrive for a meeting.

• We can seamlessly accept deliveries.

We Can Help Visualize And Communicate Availability

We can keep track of your physical space layout, utilization, and all your key resources in a beautiful and visual way. The interactive floorplan allows you to:

• We can get insight into revenue, occupancy timeframes, agreements, and more.

• We can manage your desks, private offices, and meeting rooms.

• We can select resources and assign members.

• We can manage moves and relocations.

We Can Easily Keep Your Floorplans Up-To-Date

• We can apply any changes on time with a few mouse clicks in scale.

• We can import the pictures of your original floorplan in the background and draw directly on top of them.

• We can draw walls, define zones, move desks, and more.

• We can keep a history of the changes by creating floorplan revisions and versions.

We Can Manage And Report On Resources

We can keep track of your desks and offices’ occupancy, availability, and history.

• We can easily filter available desks or offices.

• We can keep track of the history of each individual resource.

• We can run historical reports.

We Can Understand Your Vacancy And Utilization Rates

• We can review A real-time occupancy dashboard that allows you to check on current vacancy levels at all times.

• We can review occupancy reports allow you to analyze the performance of each individual resource over time.

• We can review resource utilization reports to help you gauge the effectiveness of all bookable resources.