California Privacy Notice
Notice at Collection and California Privacy Policy
Nexus Real Estate Group respects your privacy, and we are committed to providing you with transparency as to our collection, use, disclosure, sale, sharing, and retention of personal information (“Information Practices”), and how you can manage your privacy preferences. This California Notice at Collection and Privacy Policy (“CA Privacy Notice”) applies solely to California residents. The CA Privacy Notice does not apply to information we collect in the context of an individual’s interaction with us as a job applicant, employee, contractor, or other role within Nexus —for that information, please refer to our “CCPA Workforce Disclosure.”
Notice at Collection
The following notice identifies the categories of personal information to be collected from you and the purposes for which the personal information will be used, including whether that information is sold or shared.
General Personal Information
Below, we outline each category of general personal information we may collect, why we collect it, and whether it is sold or shared for cross-context behavioral advertising.
1. Identifiers
Do we collect? Yes
Examples: Real name, alias, postal address, unique personal identifier, online identifier, IP address, email address, agent license number and state, date of birth, debit/credit card info, cookie session ID
Purposes for Collection
To fulfill or meet the reason for which the information is provided
Servicing transactions and accounts (e.g., customer verification)
Undertaking internal research for technological development and demonstration
To share personal information with service providers for other business purposes
Sold or Shared? No
2. Personal Information Categories (Cal. Civ. Code § 1798.80(e))
Do we collect? Yes
Examples: Name, signature, Social Security number, physical characteristics or description, address, telephone number, passport number, driver’s license or state ID number, insurance policy number, education, employment history, bank account number, credit or debit card numbers, or any other financial or medical information
Purposes for Collection
To fulfill or meet the reason for which the information is provided
Servicing transactions and accounts (e.g., customer verification)
Undertaking internal research for technological development and demonstration
To share personal information with service providers for other business purposes
Sold or Shared? No
3. Characteristics of CA or Federal Protected Classifications
Do we collect? Yes
Examples: Race, religion, national origin, age (40+), gender, sexual orientation, medical condition, pregnancy (including childbirth and breastfeeding), familial status, disability, veteran status, or genetic information
Purposes for Collection
Short-term data use for the current interaction that is not used to build a profile
Sold or Shared? No
4. Commercial Information
Do we collect? Yes
Examples: Records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies
Purposes for Collection
To fulfill or meet the reason for which the information is provided
Servicing transactions and accounts (e.g., customer verification)
Undertaking internal research for technological development and demonstration
To share personal information with service providers for other business purposes
Sold or Shared? No
5. Biometric Information
Do we collect? Yes
Examples: Photos indicating a physical likeness, keystroke patterns
Purposes for Collection
To fulfill or meet the reason for which the information is provided
For our internal operation purposes
Debugging to identify and repair errors
Undertaking internal research for technological development and demonstration
Sold or Shared? No
6. Internet or Other Similar Network Activity
Do we collect? Yes
Examples: Browsing history, search history, information regarding a consumer’s interaction with an Internet website, application, or advertisement, or Zoom data for employees
Purposes for Collection
To fulfill or meet the reason for which the information is provided
For our internal operation purposes
Short-term data use for the current interaction (not used to build a profile)
Servicing transactions and accounts (e.g., customer service, maintaining and servicing accounts, verification, payment processing) and providing services on behalf of a business or service provider
Undertaking internal research for technological development and demonstration
Activities to verify or maintain the quality/safety of a service or device owned or controlled by the business, and to improve, upgrade, or enhance such services/devices
Sharing the personal information with service providers for other business purposes
Sold or Shared? No
7. Geolocation Data
Do we collect? Yes
Examples: Information that can be used to determine a device’s physical location
Purposes for Collection
For our internal operation purposes
Fraud and security detection
Debugging to identify and repair errors
Activities to verify or maintain the quality/safety of a service or device owned or controlled by the business, and to improve or enhance those services/devices
To share the personal information with service providers for other business purposes
Sold or Shared? No
8. Sensory or Surveillance Data
Do we collect? Yes
Examples: Audio, electronic, visual, thermal, olfactory, or similar information that can be linked or associated with a particular consumer or household
Purposes for Collection
To fulfill or meet the reason for which the information is provided
For our internal operation purposes
Sold or Shared? No
9. Professional or Employment-Related Information
Do we collect? Yes
Examples: Compensation, evaluations, performance reviews, personnel files, current/past job history
Purposes for Collection
To fulfill or meet the reason for which the information is provided
Short-term data use for the current interaction (not used to build a profile)
To share the personal information with service providers for other business purposes
Sold or Shared? No
10. Education Information
Do we collect? Yes
Examples: Non-public education records directly related to a student maintained by an educational institution or party acting on its behalf
Purposes for Collection
To fulfill or meet the reason for which the information is provided
Short-term data use for the current interaction (not used to build a profile)
To share personal information with service providers for other business purposes
Sold or Shared? No
Sensitive Personal Information
Below, we outline each category of sensitive personal information we may collect, why we collect it, and whether it is sold or shared for cross-context behavioral advertising.
1. Social Security Number, Driver’s License, State Identification Card, or Passport Number
Do we collect? Yes
Purposes for Collection
To perform services or provide goods you request and reasonably expect from us
To perform services for our business needs (e.g., maintaining accounts, providing customer service, verifying customer information, processing payments, providing analytics services, storage, fulfilling orders)
Sold or Shared? No
2. Account Log-In, Financial Account, Debit Card, or Credit Card Number (with Security Credentials)
Do we collect? No (previously indicated “No / No”)
Purposes for Collection: N/A
Sold or Shared? N/A
3. Precise Geolocation
Do we collect? Yes
Purposes for Collection
To perform services or provide goods you request/expect
To detect, prevent, and investigate security incidents
To investigate or curtail malicious, fraudulent, or illegal actions and to prosecute those responsible
To enhance your website experience in real time (without disclosing your information to a third party)
Sold or Shared? No
4. Racial or Ethnic Origin, Religious or Philosophical Beliefs, or Union Membership
Do we collect? Yes
Purposes for Collection
To perform services or provide goods you request and reasonably expect from us
Sold or Shared? No
5. Contents of Mail, Email, and Text Messages (Unless We Are the Intended Recipient)
Do we collect? Yes
Purposes for Collection
To perform services for our business needs (e.g., providing customer service, verifying customer info, processing payments, etc.)
We offer an email platform for our agents but do not read emails directly.
Sold or Shared? No
6. Genetic Data
Do we collect? No
Purposes for Collection: N/A
Sold or Shared? N/A
7. Biometric Information for Unique Identification
Do we collect? Yes
Purposes for Collection
To perform services for our business needs (e.g., maintaining accounts, providing customer service)
Sold or Shared? No
8. Health Information
Do we collect? Yes (for employees’ healthcare enrollment) / No for non-employee users
Purposes for Collection
To perform services or provide goods you request and reasonably expect (e.g., processing healthcare enrollment for employees)
Sold or Shared? No
9. Information Concerning Sex Life or Sexual Orientation
Do we collect? No
Purposes for Collection: N/A
Sold or Shared? N/A
Note: Nexus does not collect any sensitive personal information for the purpose of inferring characteristics about any consumer. Therefore, we are not required to include a “Limit My Sensitive Personal Information” link on our website.
Data Retention
We will retain your user information and documentation for the retention period required by law and may occasionally retain it beyond the required period if reasonably necessary to fulfill an ongoing business need (e.g., account recovery) or to comply with applicable tax, legal, or accounting requirements.
When we have no ongoing legitimate business need for your information, we will delete, anonymize, aggregate, or de-identify it. If this is not possible (e.g., your information is in backup archives), we will securely store it and isolate it from further processing until deletion is feasible. When disposing of personal information, we use procedures designed to erase or render it unreadable (e.g., shredding documents, wiping electronic media).
Guiding Principles for Retention:
Minimize retention periods to protect user privacy while adhering to regulations
Maintain appropriate retention periods for the business purposes for which records were collected
Ensure the support, operations, and security of the Nexus environment
Seek legal counsel to determine when it’s appropriate to share data beyond Nexus or third-party vendors, or preserve data for litigation/law enforcement
Note: “Personal Information” does not include publicly available information from government records or widely distributed media, or information that has been de-identified or aggregated.
We will not collect additional categories of personal information without providing a new Notice at Collection.
We share your personal information with third parties to provide contracted or requested services, or to carry out business purposes (e.g., information security support, HR services).
Do Not Sell/Share My Personal Information
You have the right to request that Nexus and our service providers not sell or share certain personal information we have collected (except information necessary for specific business purposes, like payroll/HR). You can exercise this right at any time by clicking the “Do Not Sell/Share My Personal Information” link in our dedicated Privacy Center (also accessible on our homepage and mobile apps).
Alternatively, you can email us at legal@nexus.realestate, or submit your request via an opt-out preference signal (see “Opt-out Preference Signals” in the Privacy Policy).
California Privacy Policy
This CA Privacy Notice addresses California laws applicable to the privacy practices of Nexus. When you use our Services, you consent to the collection, transfer, manipulation, storage, retention, disclosure, and other uses of your information as described in this CA Privacy Notice and our main Privacy Policy.
Affiliates: Entities like certain labs, originators, integrated systems, title, and escrow companies. Refer to each Affiliate’s privacy policies.
Agents: Independent contractors (licensed real estate salespersons/brokers) who are not employed by Nexus. They may use our platform but could also maintain personal data outside of it, in which case your privacy options may differ.
All capitalized terms used here shall have the same meanings as in our main Privacy Policy.
California Privacy Rights: Shine the Light Law
Under Cal. Civ. Code § 1798.83, California residents can request certain information regarding our disclosure of personal information to third parties for direct marketing. To request or opt out, email legal@nexus.realestate.
California Privacy Rights: Online Privacy Protection Act (CalOPPA)
If you wish to review or request changes to your personally identifiable information (as defined under CalOPPA) collected through our Site or Services, email legal@nexus.realestate or use the request form in our Privacy Center.
California Privacy Rights: CCPA (as Amended by CPRA)
If you are a California consumer under these laws, you have rights regarding your “Personal Information.” We may limit these rights where permitted by law. To exercise these rights, see Submitting A Verified Consumer Request below. Only you or your authorized agent may submit a verifiable request.
Collection of Personal Information
We may collect various categories of personal information, such as identifiers, protected classifications, professional information, and inferences, among others. We will not collect additional categories without providing an updated Notice at Collection.
Sensitive Personal Information is not used or disclosed beyond the business purposes allowed under CCPA/CPRA, so we do not offer a specific limit on such uses.
Individual Rights, Controls, and Choices
Right to Know: You can request details on the personal information we collect, use, and disclose.
Right to Opt Out of Sharing: You can request we do not sell/share your personal information with third parties.
Right to Correct: You can ask us to correct inaccurate personal information.
Right to Delete: You can request we delete your personal information, subject to legal exceptions.
Submitting A Verified Consumer Request
You can submit requests by:
Email: legal@nexus.realestate
Phone: 617-642-0874
We verify your identity by requesting details matching our records. We aim to respond within 45 days once your identity is confirmed.
Authorized Agents
You may use an authorized agent (registered with the CA Secretary of State) to make requests on your behalf. We will require proof of signed permission and direct confirmation from you.
Right to Equal Service
We will not discriminate against you for exercising any of your rights.
Opt-Out Preference Signals
Our website supports certain global privacy control signals (e.g., in supported browsers or extensions). Adjust your personal browser or extension settings if you wish to use these signals.
Data Retention
We follow the data retention practices described above in the Data Retention section to protect your information until it is no longer needed.
Tracking Technologies and Do Not Track Signals
We may use tracking technologies (e.g., cookies) for debugging and potential enhancements. We will respect “do not track” signals recognized by certain regulations. You may also opt out via “Do Not Sell/Share My Personal Information” in our Privacy Center.
What Terms Apply to California Employees and Job Applicants?
Specific terms in Your California Privacy Rights notice apply to job applicants or employees. If you are an employee/applicant, please review those terms for how we collect and use your data.
Changes to This CA Privacy Notice
We may update this CA Privacy Notice from time to time. The version in effect at the time of data collection governs. If there are material changes, we will post an updated notice.
Questions or Concerns?
For any privacy-related questions or concerns, please contact legal@nexus.realestate with detailed information regarding your inquiry. We will do our best to address and resolve your concerns.
Last Updated: January 1, 2025
California Privacy Rights – Employee Applicant
Notice at Collection and California Applicant Privacy Disclosure
If you are applying for a position with Nexus Real Estate Group and you reside in California, you are entitled under the California Consumer Privacy Act of 2018 (CCPA), as amended by the California Privacy Rights Act of 2020 (CPRA), to certain information regarding the personal information that Nexus collects about you and how we use that information at or before the time such information is collected.
Notice at Collection
The following explains the categories of personal information we collect from you, why we collect it, and whether that information is sold or shared.
General Personal Information
Below is an overview of which categories of general personal information we collect about applicants, why we collect it, and whether it is sold or shared.
Identifiers
Do We Collect? Yes
Examples: Real name, alias, postal address, unique personal identifier, online identifier, IP address, email address, date of birth, bank account information, etc.
Purposes for Collection
To fulfill or meet the reason for which the information is provided (HR function)
To share personal information with service providers to carry out business purposes
Sold or Shared? No
Personal Information Categories (Cal. Civ. Code § 1798.80(e))
Do We Collect? Yes
Examples: Name, signature, Social Security number, physical characteristics, address, telephone number, passport number, driver’s license or state ID, education, employment history, bank account or other financial information, medical or health insurance information
Purposes for Collection
To fulfill or meet the reason for which the information is provided (HR function)
To share personal information with service providers to carry out business purposes
Sold or Shared? No
Characteristics of CA or Federal Protected Classifications
Do We Collect? Yes
Examples: Race, religion, national origin, age (40+), gender, sexual orientation, medical condition, pregnancy (including childbirth and breastfeeding), familial status, disability, veteran status, or genetic information
Purposes for Collection
Short-term data use for the current interaction (not used to build a profile)
Sold or Shared? No
Commercial Information
Do We Collect? No
Examples: Records of personal property, purchasing histories, etc.
Purposes for Collection: N/A
Sold or Shared? N/A
Biometric Information
Do We Collect? Yes
Examples: Photos indicating physical likeness, keystroke patterns
Purposes for Collection
To fulfill or meet the reason for which the information is provided
Sold or Shared? No
Internet or Other Similar Network Activity
Do We Collect? No
Examples: Browsing history, search history, data regarding interactions with websites, apps, or advertisements
Purposes for Collection: N/A
Sold or Shared? N/A
Geolocation Data
Do We Collect? No
Examples: Physical location of a device
Purposes for Collection: N/A
Sold or Shared? No
Sensory or Surveillance Data
Do We Collect? No
Examples: Audio, electronic, visual, thermal, olfactory, or similar info linked to a consumer
Purposes for Collection: N/A
Sold or Shared? N/A
Professional or Employment-Related Information
Do We Collect? Yes
Examples: Compensation, evaluations, performance reviews, personnel files, and current/past job history
Purposes for Collection
To fulfill or meet the reason for which the information is provided
Short-term data use for the current interaction (not used to build a profile)
To share personal information with service providers for business purposes
Sold or Shared? No
Education Information
Do We Collect? Yes
Examples: Non-public education records maintained by an educational institution or its agents
Purposes for Collection
To fulfill or meet the reason for which the information is provided
Short-term data use for the current interaction (not used to build a profile)
To share personal information with service providers for business purposes
Sold or Shared? No
Sensitive Personal Information
Below is an overview of which categories of sensitive personal information we collect, why we collect it, and whether it is sold or shared.
Social Security Number, Driver’s License, State ID, or Passport Number
Do We Collect? Yes
Purposes for Collection
To perform services or provide goods you request and reasonably expect (e.g., processing HR/employment functions)
For our business needs (e.g., benefits enrollment, payroll)
Sold or Shared? No
Account Log-In, Financial Account, Debit/Credit Card (with Security Credentials)
Do We Collect? No
Purposes for Collection: N/A
Sold or Shared? No
Precise Geolocation
Do We Collect? No
Purposes for Collection: N/A
Sold or Shared? No
Racial or Ethnic Origin, Religious or Philosophical Beliefs, or Union Membership
Do We Collect? Yes
Purposes for Collection:
To perform services or provide goods you request and reasonably expect
Sold or Shared? No
Contents of Mail, Email, and Text Messages (unless we are the intended recipient)
Do We Collect? No
Purposes for Collection: N/A
Sold or Shared? N/A
Genetic Data
Do We Collect? No
Purposes for Collection: N/A
Sold or Shared? N/A
Biometric Information for Unique Identification
Do We Collect? No
Purposes for Collection: N/A
Sold or Shared? N/A
Health Information*
Do We Collect? No
Purposes for Collection: N/A
Sold or Shared? No
Information Concerning Sex Life or Sexual Orientation
Do We Collect? No
Purposes for Collection: N/A
Sold or Shared? N/A
Note: Nexus does not collect sensitive personal information for the purpose of inferring characteristics about any consumer. Therefore, we do not provide a “Limit My Sensitive Personal Information” link.
Additionally, Nexus may collect your physical likeness (e.g., from LinkedIn) or current/former salary, veteran status, or any disclosed disabilities as part of your application. These details are not mandatory for submission.
Data Retention
We retain applicant/employee information for legally required periods and may extend retention if needed for a business purpose (e.g., account recovery) or to meet tax/legal/accounting obligations.
When there is no ongoing legitimate business need to use your information, we delete or anonymize it. If this isn’t possible (e.g., backup archives), we securely store the data and block further processing until deletion is possible. We dispose of personal information via secure methods (e.g., shredding, wiping electronic media).
Guiding Principles:
Minimize retention periods consistent with regulatory requirements
Maintain adequate retention periods for our business needs
Consult legal counsel when considering data sharing or preserving data for litigation/law enforcement
“Personal Information” does not include publicly available info from government records or widely distributed media, or de-identified/aggregated data.
Consumer Rights
California consumers have rights regarding their personal information:
Right to know what personal information is collected
Right to disclosure of categories of personal information shared/disclosed
Right to access personal information in a portable format
Right to opt out of sharing personal information with third parties
Right to correct inaccurate personal information
Right to request deletion of personal information
Right to equal service and price, regardless of exercising privacy rights
Right to Know (Collection, Disclosure, Sale)
You may request Nexus disclose:
Categories of personal information collected
Categories of sources
Business or commercial purpose for collection
Categories of third parties with whom we disclose the information
Specific pieces of personal information
Upon receiving a verifiable request, we will provide this information free of charge unless the request is manifestly unfounded or excessive (e.g., repetitive). You may request this up to twice in a 12-month period.
Right to Opt Out of Third-Party Sharing (Do Not Sell/Share My Personal Information)
You can request Nexus not sell or share personal information, except for necessary business operations (e.g., HR functions). To exercise:
Click “Do Not Sell/Share My Personal Information” on our website
Email: legal@nexus.realestate
Right to Correct
You can request we correct inaccurate personal information. We may need documentation to verify inaccuracies. We can delete inaccurate information if it does not harm you or if you consent.
Right to Deletion
You may request the deletion of your personal information. However, because you are an applicant, some information is necessary (e.g., payroll, benefits), limiting immediate deletion in certain circumstances.
Legal Exceptions
We need not delete if:
Retention is required to fulfill a service/contract
It supports security and integrity
It addresses debugging needs
It ensures free speech or legal obligations
It meets legitimate research needs
It aligns with legitimate internal uses consistent with your relationship
It satisfies legal compliance
Submitting a Verified Consumer Request
Email: legal@nexus.realestate
We’ll confirm receipt within 10 business days and respond within 45 days if we can verify your identity. We cannot disclose certain sensitive identifiers (e.g., SSN), but we can verify possession of such data. We will contact you if additional verification is needed.
Verifying Consumer Requests
We may require up to three pieces of personal information to match our records. We’ll only use such info to verify your request. Requests deemed repetitive or excessive may result in a fee or refusal.
Authorized Agents
You may designate a registered authorized agent to submit requests on your behalf. We require written permission and identity verification for both you and the agent.
Right to Equal Service
Nexus will not discriminate or retaliate against you (as an applicant or employee) for exercising your rights under California law.
Sell/Share Applicant Information
We only share applicant personal information with third parties for specific purposes (e.g., HR, payroll, benefits, or other business functions). These third parties may include data analytics providers, government entities, operating systems/platforms, cloud storage, payment processors, and cybersecurity providers. We do not sell or share applicant info outside these necessary business operations.
We do not use or disclose “sensitive personal information” beyond the minimal purposes allowed under CCPA/CPRA.
California Privacy Rights: Online Privacy Protection Act (“CalOPPA”)
If you want to review or request changes to personally identifiable information collected via our site or services, email legal@nexus.realestate or use the dedicated Privacy Center.
Tracking Disclosures: We do not use tracking technology for applicant data.
Changes to This Notice
We may update this CA Privacy Notice periodically. The version in effect at the time of collection governs unless we obtain your consent for another purpose. If changes are material, we will post an updated version for your review. By continuing to use our services after changes are posted, you agree to them.
Questions or Concerns?
If you have questions or concerns about privacy in connection with your application, please email legal@nexus.realestate. You can learn more by reviewing our full Privacy Policy on our official website.
